Proceedings: TC Commissioners 2-19-20

Wednesday, 26 February 2020 10:04

Proceedings

Todd County, South Dakota

February 19, 2020

The meeting of the Todd County Commissioners was called to order by the Chairman in the Commissioner Room at the County Building at Mission on February 19, 2020 at 10:00 a.m. Roll call showed Board members Gregg Grimshaw, Patsy Valandra, David Assman, Howard Heinert and Marshal Tinant. Also present was Auditor Barbara DeSersa and Chad Chauncey.

Tinant made the motion, seconded by Valandra, to approve the agenda as written.

Roll call: All ayes. Motion carried.

Tinant made the motion, seconded by Assman, that the minutes of the meeting held on February 5, 2020 be approved as read.

Roll call: All ayes. Motion carried.

No conflict of interest reported.

Chad Chauncey appeared for Public Comment. Mr. Chauncey came to the meeting with a list of questions for the Commissioners. He asked why all county employees were not drug tested. The commissioners informed him that they were. Mr. Chauncey asked why the Highway employees are at the shop at 6:00 a.m. and they don’t leave until 8:00 a.m. He suggested the Highway employees could drive through the streets during that time and let Barry know if they see anything suspicious. Mr. Chauncey also asked why Mr. Storms drives the County vehicle seven days a week when he isn’t working. Another question was about the culvert they replaced North of Mission. Mr. Chauncy said it is 2 ft. above the water level and water is running under it. Mr. Chauncey asked if every employee is drug tested including Alvin Pahlke, States Attorney. The Commissioners explained Mr. Pahlke is contracted and he’s not an employee. Mr. Chauncey would also like to see Mr. Pahlke’s bill to the County, itemized in the minutes. The Commissioners indicated that it is not their practice to disseminate the details of any county bills and that the total amount to be paid was sufficient, as with all other claims. Mr. Chauncey requested a police report to be listed in the newspaper and he thinks they should be advertising for a Deputy Sheriff to work with the Sheriff as there is a need for more patrolling.

Barry Bailey, Acting Sheriff, entered the meeting. Mr. Bailey said they don’t currently have any City Police Deputies as it is extremely difficult to find qualified applicants, and that when an applicant is found, they often leave the City to work for the Tribe, as the Tribe pays higher wages. Mr. Bailey said it is a requirement for an applicant to have shooter training before being hired.

Mr. Chauncey asked why the Sheriff and States Attorney aren’t elected in Todd County. The Commissioners explained that Todd County is a home rule county. He then asked when the States Attorney’s contract expires and why do they use the Tripp County States Attorney. The last question was, what do the Commissioners plan to do about the law enforcement situation in Todd County. He thinks they should be advertising for 2 part-time Deputies.

Toby Qualm, Department of Legislative Audit, came to the meeting to inform the Commissioners he is in the process of auditing the years 2017-2018 for Todd County. Mr. Qualm is performing the audit and gave a letter to the Commissioners to sign, if the letter correctly expressed the process. Heinert made the motion, seconded by Valandra, to give the Chairman permission to sign the letter of understanding from the Department of Legislative Audit.

Roll call: All ayes. Motion carried.

Hugh Storms, Highway Superintendent, came to the meeting to give his report. The crew bladed Road 125, Paulson road and Elk Valley road. The new wing for the blade is in and they are in the process of putting it on the blade. The Commissioner asked about the culvert Mr. Chauncey mentioned previously. Hugh indicated that it had been dug out and properly installed, and that there shouldn’t be water running under it, but he would check it out. The Commissioners also asked what time the employees get to the shop, when do they leave and what do they do at the shop until then. Mr. Storms said they get there at 7:00 and get the trucks started, go over the day’s work schedule and leave between 8:30 and 9. They are unable to start blading until afternoon when it starts to thaw. Mr. Tinant asked if the employees can adjust their schedule so that they are working when conditions are good and not clocked in when there is no work to be done. Mr. Storms indicated that when possible, such as during storms, work schedules are adjusted this way but for the most part the employees have home and family lives that require that they have a set work schedule.

Assman made the motion, seconded by Tinant, to adopt the following:

RESOLUTION (11-2020):

Be it Resolved by the Todd County Board of Commissioners to increase Brad Beck’s and Randy Vrbka’s wage to $15.60 per hour effective February 23, 2020 and bypass the 90-day probation, due to previous experience.

Dated at Mission, South Dakota this 19th day of February, 2020.

Roll call: Ayes: Grimshaw, Valandra, Assman, Heinert and Tinant. Nays: None. Resolution adopted.

At 11:00 a.m. the 2020 fuel bids were opened as advertised.

Bids were received as follows:

Country Pride Coop, Mission, SD

Unleaded Gasoline E-10: $2.45

Unleaded Gasoline Clear (87 octane): $2.62

#1 Diesel Dyed: $2.57

#2 Diesel Dyed: $2.35

Tinant made the motion, seconded by Heinert, to accept the bids submitted by Country Pride Coop.

Alvin Pahlke, States Attorney, and Barry Bailey, Acting Sheriff, entered the meeting.

At 10:50 a.m. Tinant made the motion, seconded by Heinert, to enter into Executive session to discuss a personnel issue pursuant to SDCL 1-25-2 (1).

Roll call: All ayes. Motion carried.

At 11:10 a.m. Tinant made the motion, seconded by Assman, to return to regular session.

Roll call: All ayes. Motion carried.

Tinant made the motion, seconded by Assman, to give the Auditor permission to advertise for gravel crushing and processing to be opened March 18, 2020 at 10:30 a.m.

Alvin Pahlke, States Attorney, re-entered the meeting.

At 11:18 a.m. Tinant made the motion, seconded by Assman, to enter into Executive session to discuss a personnel issue pursuant to SDCL 1-25-2 (1).

Roll call: All ayes. Motion carried.

At 11:31 a.m. Tinant made the motion, seconded by Assman, to return to regular session.

Roll call: All ayes. Motion carried.

The Auditor presented the following Applications for the Abatement of Taxes for the approval of the Board:

1. Mabel L. Heacock, Parcel 03B.34.29.2000, Und 1/1152 Int in 29-39-25, 2005 RE $2.46; 2006 RE $2.74; 2007 RE $2.80; 2008 RE $2.74; 2009 RE $2.60; 2010 RE $2.50; 2011 RE $2.54; 2012 RE $2.50; 2013 RE $2.32; 2014 RE .34; 2015 RE $.38; 2016 RE $.40; 2017 RE $.40; 2018 RE $.40; 2019 RE $.42.

2. Ardyth D. McCrea, Parcel 02.01.05.05, Lots 5-6 Blk 5, Town of St. Francis 2008 RE $14.80; 2009 RE $14.82; 2010 RE $13.78; 2011 RE $12.64; 2012 RE $13.10; 2013 RE $15.78; $2014 RE $16.54; 2015 RE $16.12; 2016 RE $13.84; 2017 RE $13.36; 2018 RE $13.28; 2019 RE $13.66.

3. Marnee May White Wolf, 03A.48.23.2000, Und 1/144 Int in W ½ 23-37-30, 1997 RE $4.86, 1998 RE $4.42; 1999 RE $4.90; 2000 RE $5.02; 2001 RE $5.12; 2002 RE $5.36; 2003 RE $5.40; 2004 RE $5.56; 2005 RE $5.46; 2006 RE $6.06; 2007 RE $6.24; 2008 RE $6.04; 2009 RE $5.78; 2010 RE $5.54; 2011 RE $5.60; 2012 RE $5.52; 2013 RE $5.16; 2014 RE $6.86; 2015 RE $7.58; 2016 RE $7.96; 2017 RE $8.20; 2018 RE $8.38; 2019 RE $8.56.

4. Forrest Lushbaugh Estate, 03A.45.18.2500, Und 7/135 Int in SENW 18-37-27, 2003 RE $5.04; 2004 RE $5.22; 2005 RE $5.12; 2006 RE $5.66; 2007 RE $5.84; 2008 RE $5.66; 2009 RE $5.42; 2010 RE $5.16; 2011 RE $5.22; 2012 RE $5.16; 2013 RE $4.82; 2014 RE $12.92; 2015 RE $14.62; 2016 RE $15.54; 2017 RE $16.18; 2018 RE $16.38; 2019 RE $16.60.

5. Forrest Lushbaugh Estate, 03A.48.12.2500, Und 1/210 Int. in NW 12-37-30, 2003 RE $2.44; 2004 RE $2.50; 2005 RE $2.46; 2006 RE $2.74; 2007 RE $2.82; 2008 RE $2.72; 2009 RE $2.60; 2010 RE $2.50; 2011 RE $2.54; 2012 RE $2.50; 2013 RE $2.32; 2014 RE $2.08; 2015 RE $2.00; 2016 RE $1.92; 2017 RE $1.78; 2018 RE $2.00; 2019 RE $2.18.

6. Forrest Lushbaugh Estate, 03B.26.04.1000, Und 7/135 Int in S ½ NE 4-38-26, 2003 RE $10.10; 2004 RE $10.42; 2005 RE $10.24; 2006 RE $11.36; 2007 RE $11.70; 2008 RE $11.34; 2009 RE $10.82; 2010 RE $10.34; 2011 RE $10.48; 2012 RE $10.32; 2013 RE $9.66; 2014 RE $9.24; 2015 RE $9.72; 2016 RE $9.92; 2017 RE $9.88; 2018 RE $10.38; 2019 RE $10.88.

7. Forrest Lushbaugh Estate, 03B.34.22.2000, Und 7/135 Int in SWNW 22-39-25, 2003 RE $5.06; 2004 RE $5.22; 2005 RE $5.12; 2006 RE $5.66; 2007 RE $5.84; 2008 RE $5.66; 2009 RE $5.42; 2010 RE $5.16; 2011 RE $5.22; 2012 RE $5.16; 2013 RE $4.82; 2014 RE $8.04; 2015 RE $8.88; 2016 RE $9.30; 2017 RE $9.56; 2018 RE $9.78; 2019 RE $10.04.

8. Forrest Lushbaugh Estate, 03B.36.10.3000, Und 2/45 Int in SW 10-39-27, 2003 RE $17.30; 2004 RE $17.80; 2005 RE $17.52; 2006 RE $19.44; 2007 RE $20.02; 2008 RE $19.40; 2009 RE $18.56; 2010 RE $17.72; 2011 RE $17.94; 2012 RE $17.68; 2013 RE $16.54; 2014 RE $14.80; 2015 RE $13.20; 2016 RE $13.18; 2017 RE $12.80; 2018 RE $13.76; 2019 RE $14.64.

9. Forrest Lushbaugh Estate, 03B.36.16.1000, Und 8/135 Int in N ½ 16-39-27, 2003 RE $46.18; 2004 RE $47.52; 2005 RE $46.76; 2006 RE $51.90; 2007 RE $53.40; 2008 RE $51.76; 2009 RE $49.50; 2010 RE $47.26; 2011 RE $47.84; 2012 RE $47.10; 2013 RE $44.12; 2014 RE $39.44; 2015 RE $42.98; 2016 RE $43.80; 2017 RE $43.44; 2018 RE $45.82; 2019 RE $48.06.

10. Forrest Lushbaugh Estate, 03B.36.17.1000, Und 1/3 Int in NE 17-39-27, 2003 RE $129.88; 2004 RE $133.68; 2005 RE $131.50; 2006 RE $145.98; 2007 RE $150.20; 2008 RE $145.60; 2009 RE $139.20; 2010 RE $132.94; 2011 RE $134.52; 2012 RE $132.48; 2013 RE $124.08; 2014 RE $110.94; 2015 RE $88.38; 2016 RE $87.14; 2017 RE $83.12; 2018 RE $90.74; 2019 RE $97.66.

11. Forrest Lushbaugh Estate, 03B.37.15.1000, Und 1/540 Int in E ½ 15-39-28, 2003 RE $2.44; 2004 RE $2.50; 2005 RE $2.46; 2006 RE $2.72; 2007 RE $2.80; 2008 RE $2.74; 2009 RE $2.60; 2010 RE $2.50; 2011 RE $2.54; 2012 RE $2.50; 2013 RE $2.32; 2014 RE $2.08; 2015 RE $1.28; 2016 RE $1.30; 2017 RE $1.28; 2018 RE $1.34; 2019 RE $1.42.

Roll call: All ayes. Motion carried.

Tinant made the motion, seconded by Valandra, to approve the applications as presented and to take over the delinquent taxes for Tax Deed.

Roll call: All ayes. Motion carried.

The State has changed the reimbursement rates for meals. Tinant made the motion, seconded by Valandra to approve the following meal reimbursement:

1. When employees travel, meals shall be reimbursed at a per diem, per meal, the following amounts:

a. Breakfast: $6.00 when leaving before 5:31 a.m., returning after 7:59 a.m.

b. Lunch: $14.00 when leaving before 11:31 a.m., returning after 12:59 p.m.

c. Dinner: $20.00 when leaving before 5:31 p.m., returning after 7:59 p.m.

d. Up to a maximum of $40.00 per day.

Roll call: All ayes. Motion carried.

Valandra made the motion, seconded by Assman, to adopt the following:

RESOLUTION (12-2020):

Be it Resolved by the Todd County Board of Commissioners to hereby declare the following personal property as surplus for the purpose of sale or disposal:

Inventory #04-331, DOE, Acer 3100 Computer (2006), $495.00

Inventory #04-331, DOE, 17” Screen Monitor (2006), $205.00

Inventory #04-331, DOE, Microsoft Office program (2006), $175.00

Inventory #04-332, DOE, Brother MFC 8220 Fax Machine, $105.00

Inventory #04-310, DOE, Canon Calculator 1218D (1972), $300.00

Inventory #04-311, DOE, Canon Calculator 1218D (1975), $250.00

Inventory #04-320, DOE, Epson Printer DFX 5000 (1995), $1,900.00

Inventory #04-333, DOE, Brother MFC 8220, $1,333.00

Inventory #04-317, DOE, Chair, $166.00

Dated at Mission, South Dakota this 19th day of February, 2020.

Roll call: Ayes: Grimshaw, Valandra, Assman, Heinert and Tinant. Nays: None. Resolution adopted.

Tinant made the motion, seconded by Valandra, to give the Chairman permission to sign the U.S. Census with boundary changes for Todd County.

Roll call: All ayes. Motion carried.

Tinant made the motion, seconded by Valandra to adopt the following:

RESOLUTION (13-2020):

Be it Resolved by the Todd County Board of Commissioners to herby hire Monica Rahn as a part-time Administrative Assistant, and increase to full-time in May, 2020 and be compensated at the rate of $15.00 per hour.

Dated at Mission, South Dakota this 19th day of February, 2020.

Roll call: Ayes: Grimshaw, Valandra, Assman, Heinert and Tinant. Nays: None. Resolution adopted.

Ron Valandra, VSO, had asked at the last meeting about the vacation time he would have accrued last year when he was full time. Heinert made the motion, seconded by Tinant, to give Ron Valandra, VSO, 30 hours of vacation that was accumulated in 2019.

Roll call: Ayes: Grimshaw, Assman, Heinert and Tinant. Nays: None. Abstain: Valandra. Motion carried.

Valandra made the motion, seconded by Assman, to add Chris Beauvais and Beau Beauvais to the LEPC committee.

Roll call: All ayes. Motion carried.

Tinant made the motion, seconded by Heinert, to give the Chairman permission to sign the proposal from Brosz Engineering, Inc. to provide professional engineering services for the design and bidding phase services for the replacement of the existing structure (Str. No. 61-363-080) located approximately 2.0 miles south and 6.3 miles east of Mission, SD on 285th Street.

Roll call: All ayes. Motion carried.

Tinant made the motion, seconded by Assman, that the claims be approved as follows:

Payroll: Courthouse: $135.30; Veteran’s Service: $1,296.00; Sheriff’s Office: $3,213.91; Road & Bridge: $16,622.08; Emergency Management: $683.47; General Deductions: Division Of Child Support; Child Support; $611.08; MEDOVA Healthcare, Insurance, $4,352.50; Nebraska Child Support, Child Support, $528.47; Sunlife Financial, Life Insurance, $70.74; Various Deductions: First Fidelity Bank, Withholding, Social Security & Medicare, $4,952.42; SD Retirement System, Contribution, $2,649.40.

Commissioners: Todd County Tribune, Proceedings, $253.26; Election: Todd County Tribune, Notice Of Deadline, $55.80; Auditor: Barb Desersa, Supplies, $25.56; Treasurer: Mcleods, Loose Checks, $198.90; Qualified Presort, 2019 Tax Notices, $814.19; States Attorney: Pahlke Law, Jan Atty Fees, $697.49; County Building Maint: CHS, Propane, $306.45; Director Of Equaliation: Steinley Real Estate, 2020 USPAP Reg, $70.00; Register Of Deeds: Microfilm Imaging Systems, Rental Scan Equip, $118.00; Sheriff: AT&T, Cell Svc, $124.36; Cenex Fleet Fueling, Fuel, $477.93; Galls, Supplies, $143.67; Harry K Auto, Repairs/Supplies, $71.16; Jail: Winner Regional, Clinic Visit, $1,470.00; Winner Police Dept, Prisoner Care, $935.00; Mental Illness: Audra Hill, QMHP Evals, $760.56; Lewis & Clark, BMI Intake, $356.00; Minnehaha County Auditor, MI Expenses, $422.00; Yankton County Treasurer, MI Hearing, $122.50; Road & Bridge: Bacon Repair, Repair, $47.20; CHS, Propane/Fuel, $13,767.37; Corkys Auto, Supplies, $155.48; Cenex Fleet Fueling, Fuel, $428.48; Harry K Auto, Repairs/Supplies, $1,860.68; Matheston Tri-Gas, Supplies, $173.35; Mission Ace Hardware, Supplies, $196.00; Thomas Gunhammer, Meals Reimb, $33.00; Hugh Storms, Meals Reimb, $66.00.

Roll call: All ayes. Motion carried.

At 12:13 p.m. Tinant made the motion to adjourn until March 4, 2020 at 10:00 a.m., seconded by Assman.

Roll call: All ayes. Meeting adjourned.

Chairman, Gregg Grimshaw

ATTEST:

County Auditor

Published once at the total approximate cost of $182.70

Published: February 26, 2020