SFIS Proceedings 8-15-18

Proceedings

Minutes August 15, 2018

Regular Rescheduled Meeting

Chairwoman Colombe called the Regular Rescheduled Meeting of the Board to order at 6:14 p.m., Wednesday, August 15, 2018 at the Crazy Horse Administration Building at St. Francis, S.D. Chairwoman Colombe called the roll and declared the meeting an “Executive Meeting” pending the arrival of another member. Henry Quick Bear, Sr. provided the invocation. A quorum was present. 

Members Present: Lynne Colombe, Donald Leader Charge, Rita Means, Henry Quick Bear, Sr., and Ben Black Bear, III (6:31 p.m.). Ex-facto members present: LuAnn Werdel, CEO and Brenda Farmer, Business Office Manager. Excused: Georgia Kills In Water.

Others Present: Kim Hicks, (Middle School Principal), Deb Boyd (High School Principal); Lisa Shaw, Stan Eagle Road, others 

Additions to the agenda: Additions to standing agenda items regarding personnel (Re-advertisements, Resignations, and Transportation), Notice of Donation Received, Discussion item addition of Indian Education Summit. Move TELP to beginning of the meeting agenda.

Deletions to the agenda: None

Item Tabled: In-house Transfer (Dean of Students)

Question by Henry Quick Bear, Sr. regarding hiring, notification, and readvertisement of open positions; Answered by Donna Hollow Horn Bear on standing procedures.

Public Participation: Stan Eagle Road regarding personnel; Eleanor Greene regarding school Human Resources policy and procedure.

Presentation by Santiago Morales of the Tribal Loan Program (TELP). Mr. Morales informed that Council passed motion to extend the loan program to the St. Francis Indian School. SFIS employees may qualify after application to TELP for up to $1,500 with stipulations. Question by Ben Black Bear, III about transfer of employees to other entities. Mr. Morales provided more information about criterion.

Ben Black Bear III joined the executive meeting of officers and members at 6:31 p.m. It was moved by Henry Quick Bear, Sr., and seconded by Ben Quick Bear, III to proceed with the Regular Re-Scheduled Meeting (with quorum). The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-1-0

It was moved by Rita Means and seconded by Ben Black Bear to approve LuAnn Werdel, CEO to sign the MOA/MOU with RST TELP. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-1-0

It was moved by Henry Quick Bear, Sr., and seconded by Donald Leader Charge, Sr. to approve the agenda with additions and table of one item. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-1-0

It was moved by Henry Quick Bear, Sr., and seconded by Donald Leader Charge, Sr. to approve the agenda with additions and table of one item. TELP Presentation to be moved up in the agenda. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-1-0

It was moved by Ben Black Bear, III and seconded by Rita Means to approve the minutes with corrections of the previous meetings from July 25 and August 9, 2018. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-1-0

It was moved by Ben Black Bear, III and seconded by Rita Means to approve the SY 2018-2019 Benefit Package including Health, Vision, Life and Dental. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-1-0

It was moved by Rita Means and seconded by Ben Black Bear, III to approve SFIS paying for CEO Golden West /phone line/internet bundle at House #39 for administrative use due to low cell phone and poor hot-spot reception at the house due to the steel roof. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-1-0

It was moved by Rita Means and seconded by Ben Black Bear, III to approve the second reading of the SY 2018-2019 manuals and handbooks. (The following documents were included in the Handbook Review: By-laws, Policies and Procedure, Personnel Policies and Procedures, and Index to all Manuals.) Discussion ensued with the Board with some items being: the Grievance Procedure, Truancy Policy, and the inclusion of school interventions on student behalf for improving services. The Accounting Manual (Business Office) final draft was approved. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-1-0

It was moved by Ben Black Bear, III and seconded by Henry Quick Bear, Sr. to go into Executive Session at 7:20 p.m. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-1-0

Items on agenda for Executive Session discussion: Personnel, Trailer House T-20, Proposed Legal Actions for: Cyber Theft and/or SFIS Lease Tenants

Public Address in Executive Session by Eleanor Greene regarding school Human Resources policy and procedure.

Chairwoman Colombe called the Rescheduled Regular Meeting out of Executive Session at 8:45 p.m.

It was moved by Ben Black Bear, III and seconded by Henry Quick Bear, Sr. to approve the Line of Authority revision by moving the Interim Superintendent into the same level as the CEO in the Chain of Command. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-1-0

It was moved by Rita Means and seconded by Ben Black Bear, III to approve the personnel recommendation from CEO, Principals, Supervisors and Athletic Director as follows: Wanda Brave (K-6 Guidance Counselor), Debbie Black Lance (K-6 HQ Para-Educator), Summer Black Lance (7-8 HQ Para-Educator), Jen Brave (Transfer to K-6 Physical Education; according to scale and/or negotiation with CEO), Madonna Knife (K-6 Para-professional), Tina Sharkey (Transfer from ISS to 7-8 Para position) Whitney Jones (7-8 Counselor). The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-1-0

It was moved by Rita Means and seconded by Donald Leader Charge, Sr. to approve the personnel recommendations from CEO, Principals, Supervisors and Athletic Director as follows: Dale Bad Hand (In-House Transfer from Special Education to 7-8 Language Development), Chasity Crow Eagle (7-12 Hall Monitor), Chad Chauncey (Mechanic with $5.00 additional for hours performing mechanic duties). The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-1-0

It was moved by Henry Quick Bear, Sr. and seconded by Rita Means to approve the following recommendations by the Athletic Director: Trevor Whirlwind Soldier (Middle School Football Head Coach), Luke Lunderman (Middle School Assistant Coach), Aaron Epps (Cross Country Assistant), Caitlin Bordeaux (Cross Country Assistant), Carole Gregg (K-12 Concession Manager). The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-1-0

It was moved by Ben Black Bear, III and seconded by Henry Quick Bear, Sr. to accept the resignations for: Neil Traversie, Lynette White Hat, and Molly Thornton (with stipulation).

Additional items discussed for the Board and Public’s Information included: Two 12/38 (2) Bedroom homes, Cell Phones (Department staff), School Boundary Update including application process for infrastructure, Lakota Language Summit (September 8, 2018 at SFIS), Indian Education Summit in Pierre, SD, SFIS Track Update (Fred Leader Charge, Sr. update, added information by Ben Black Bear, III), and donation received by Costa Charitable Trust.

It was moved by Ben Black Bear and seconded by Rita Means to approve travel for any Board members who will attend the 2018 Indian Education Summit in Pierre, SD. 

It was moved by Henry Quick Bear, Sr. and seconded by Ben Black Bear, III to adjourn the meeting at 9:25 p.m. The motion carried by show of hands. All present voted “yes” who were present. 5-0-0-1-0

Henry Quick Bear, Secretary

Approved with amendments September 12, 2018

Lynne Colombe, President

Published once at the total approximate cost of $90.09

Published: October 10, 2018

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