SFIS Proceedings 8-29-18

Proceedings

Minutes August 29, 2018

Regular Meeting

Chairwoman Colombe called the Regular Meeting of the Board to order at 5:51 p.m., Wednesday, August 29, 2018 at the Crazy Horse Administration Building at St. Francis, S.D. Chairwoman Colombe called the roll. Henry Quick Bear, Sr. provided the invocation. A quorum was present. 

Members Present: Lynne Colombe, Donald Leader Charge, Rita Means, Henry Quick Bear, Sr., and Ben Black Bear, III (6:31 p.m.) Ex-facto members present: LuAnn Werdel, CEO and Brenda Farmer, Business Office Manager. Excused: Georgia Kills In Water. Former Student Representative (2017-2018) Bryton Whipple joined the meeting at 5:56 p.m.

Others Present: Kim Hicks (Middle School Principal), Deb Boyd (High School Principal), Dani Walking Eagle (Elementary Principal), others

Additions to the agenda: Unity Honoring

Deletions to the agenda: None

Item Tabled: Approval of Minutes

Question by Henry Quick Bear, Sr. regarding hiring, notification, and readvertisement of open positions; Answered by Donna Hollow Horn Bear on standing procedures.

Public Participation: Stan Eagle Road regarding personnel; Chauncey Black Spotted Horse regarding personnel, and James Iron Shell regarding personnel

It was moved by Ben Black Bear, III and seconded by Henry Quick Bear, Sr. to approve the agenda with the addition and tabled item. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote 4-0-1-1-0 

Presentation by Caitlin Bordeaux to honor the students who participated in the Unity Program - Ms. Bordeaux thanked the Board for honoring them, and informed that nine (9) students went to San Diego, CA for Unity, the largest gathering of youth leaders. Josh Iron Shell stepped down from the 2 year position. Jeff Curry nominated/elected for President; Shelby Little Shield expressed that she learned skills and activities that they could bring back to the school.

Board Member Rita Means commented: “Thank you all for inviting me, it was really great. It always makes me feel good when I get to spend time with our students and get to know them better; you represented us very well, you did a good job. Got to go to the ocean, first plane ride for some people; gave you an opportunity to see where Tribal leadership comes from. It starts there with you guys. I’m really very proud of all of you.” “Thank Caitlin and Luke; you did a great job out there.”

Principal Deb Boyd also honored and recognized the students: “I was very honored and surprised to be asked to go on the trip with them; they had to get up and speak in front of other young people. During the night, there were fire keepers, and we took our turn, and Keani got up and sang songs; they represented the school very well. It was awesome and I am extremely proud of all of them.” 

Board Member Henry Quick Bear commented and congratulated students, “It’s always good to start out the school year with something positive, with honoring of our kids; I would like to see this type of honoring continue throughout the school year.”

It was moved by Ben Black Bear, III and seconded by Rita Means to formally honor the students who attended the 2018 Unity Conference. The motion carried by show of hands. All present voted “yes.” 6-0-0-1-0

It was moved by Ben Black Bear, III and seconded by Henry Quick Bear, Sr. to go into Executive Session at 6:03 p.m. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 5-0-1-1-0

Presentations in Executive Session were given by: James Iron Shell and Stan Eagle Road regarding personnel; Chauncey Black Spotted Horse request was tabled due to Grievance Policy Procedure.

Chairwoman Colombe called the meeting back into regular session at 7:22 p.m.

It was moved by Rita Means and seconded by Ben Black Bear, III to accept the Accounting Manual presented by the Business Department. Rita moves - Ben 2nd - The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 5-0-1-1-0

It was moved by Ben Black Bear, III and seconded by Henry Quick Bear, Sr. to accept the Business Manager Report. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 5-0-1-1-0

It was moved by Henry Quick Bear, Sr. and seconded by Ben Black Bear, III to approve the Business Office recommendations regarding travel for parent (name on file). The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 5-0-1-1-0

Discussion about the Readings of the manuals and handbooks for St. Francis Indian School were discussed. Dr. Roger Bordeaux informed the Board about the process for the Final Readings.

Question by Henry Quick Bear, Sr. about clarification of the hiring process, including applicants with any prior child abuse charges and/or convictions in Tribal Court.

It was moved by Ben Black Bear, III and seconded by Rita Means to accept the recommendations for schedule and procedure of readings over all manuals and handbooks. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 5-0-1-1-0

It was moved by Ben Black Bear, III and seconded by Henry Quick Bear, Sr. to surplus two school vehicles for a minimum bid of $1,500 each (2011 Chevy Tahoe; 2014 Chevy Tahoe); and to purchase two newer vehicles for transporting students for $43,300. All present voted “yes” except Colombe who did not vote. 5-0-1-1-0

Question by Ben Black Bear, III regarding the purchase of Two (2) Chevy Tahoe vehicles. Clarification was provided by Clayton Wright, Transportation Director.

It was moved by Ben Black Bear, III and seconded by Henry Quick Bear, Sr. to advertise for 2 vehicles for the FACE program without a trade in. Transportation will retain the other 2 vehicles for school use as is allowed by the Accounting Manual. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 5-0-1-1-0.

It was moved by Ben Black Bear, III and seconded by Rita Means to dissolve the position of the Dean of Students; and for 7-12 to reorganize between the MS and HS principal and administration to create a position, advertise, and hire an assistant principal for 7-12 as soon as possible. The motion carried by show of hands. All present voted “yes” except Colombe and *Whipple who did not vote. 4-0-2-1-0 *Voting limited by by-laws

It was moved by Rita Means and seconded by Ben Black Bear, III that all vacant positions that have been previously advertised be automatically re-advertised at the discretion of the CEO and/or Superintendent. The motion carried by show of hands. All present voted “yes” except Colombe and *Whipple who did not vote. 4-0-2-1-0 *Voting limited by by-laws

It was moved by Rita Means and seconded by Ben Black Bear, III to approve the personnel recommendations presented by the CEO, K-6 Principal, and SPED Director for the following: Charlie “Ida” Archambeault (Administrative Office Manager), Damon Buckley (GAT Media Specialist - negotiated). Florie Malabanan (4-6 Remedial Math). In-House Transfer of Anita Olsen (From Middle School Paraprofessional to Elementary Special Education Professional), Ed White Hat (Contract for 2018-2019 school year be honored with the stipulation he passes the parapro exam prior to November 1, 2018). The motion carried by show of hands. All present voted “yes” except Colombe and *Whipple who did not vote. 4-0-2-1-0 *Voting limited by by-laws

Discussion about enrollment from the schools: Rise in enrollment (Kim) at 105; High School has 232 have a lot coming from Todd County (Deb) probably have about 45 students who haven’t enrolled yet - anticipating 180 students. Looking at a lot of data and numbers - classes - we have a number of older students - had first staff meeting and concern with safety - backpacks for drills - Students happy about the phone change. For the most part their day is good, lots of kids. Counseling and scheduling - Henry - can academic advisor - schedule changes. Process has changed. Carney appreciated the process - children are included with special needs - teamwork; 3 fairly significant disability students transferred in - may need to keep paras. 

Verbal Update provided by LuAnn Werdel, CEO about the Achieve 3000 training - date changes - moving forward (1st - 3rd) (4th-6th) (7th-8th). Margo Heinert is the contact person. 

Board Member, Ben Black Bear, III requests a report on enrollment for the next meeting September 12, 2018.

Board restates the policy of completing the background checks for all potential employees of the St. Francis Indian School prior to working are rules mandated and which must be followed per federal employee guidelines. 

It was moved by Ben Black Bear, III to accept the Transportation Department recommendation for an In-House transfer of Francis T. Richards from Transportation to the K-6 Building. Julio Rodriguez (Bus Driver/Groundskeeper), Bernice Whiting (Substitute Driver), The motion carried by show of hands. All present voted “yes” except Colombe and *Whipple who did not vote. 4-0-2-1-0 *Voting limited by by-laws

It was moved by Ben Black Bear, III and seconded by Henry Quick Bear, Sr. to approve the salary recommendation for Dale Bad Hand (Lakota Language Department) The motion carried by a show of hands. All present voted “yes” except Colombe and *Whipple. 4-0-2-1-0 *Voting limited by by-laws 

Question by Henry Quick Bear, Sr. about dates for Lakota Language Activities - Flyer for Language Summit on Sept. 8th (Saturday) inviting all language teachers and organization, school board, tribal ed, any tribal members who have a stake in the language. Ione shared schedule for Language Summit.

Discussion on coaching by various members of the Board and audience.

It was moved by Rita Means and seconded by Henry Quick Bear, Sr. to approve the following coaching recommendations by the Athletic Director: Pearl White Hat (Middle School Volleyball Coach), Michelle Menard (Middle School Cheer Coach), Elda Bad Hand (High School Cheer Coach), and Alicia Clairmont (Assistant High School Cheer Coach), and Merle Anderson (Assistant High School Football Coach). The motion carried by a show of hands. All present voted “yes” except Colombe and *Whipple. 4-0-2-1-0 *Voting limited by by-laws 

It was moved by Ben Black Bear, III and seconded by Henry Quick Bear, Sr. to allocate funds for needed fall sports equipment and/or uniforms after Business Office Consultation. The motion carried by a show of hands. All present voted “yes” except Colombe and *Leader Charge 4-0-2-1-0 *Donald Leader Charge temporarily stepped away from table.

It was moved by Bryton Whipple and seconded by Henry Quick Bear, Sr. to adjourn the meeting at 9:18 p.m. The motion carried by a show of hands. All present voted “yes.” 6-0-0-1-0 

Henry Quick Bear, Secretary

Approved with amendments September 12, 2018

Lynne Colombe, President

Published once at the total approximate cost of $122.85

Published: October 10, 2018

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