Proceedings: SFIS 7-25-18

Proceedings

Minutes July 25, 2018

Regular Meeting

Chairwoman Colombe called the Regular Meeting of the Board to order at 6:12 p.m., Wednesday, July 25, 2018 at the Crazy Horse Administration Building at St. Francis, S.D. Chairwoman Colombe called the roll. Board Secretary Henry Quick Bear provided the invocation prior with the meal. A quorum was present. 

Members Present: Lynne Colombe, Georgia Kills In Water, Donald Leader Charge, Sr. (7:37 p.m.), Rita Means, Henry Quick Bear, Sr., and Ben Black Bear, III. Ex-facto members present: LuAnn Werdel, CEO and Brenda Farmer (Business Manager). Excused: Bryton Whipple. Absent: Astarro Walking Eagle-Espinoza

Others Present for all or part of the meeting: Carney Crocker, Barbara Paquin, Joseph Marino, Marita White, Dave Brushbreaker, Clayton Wright, Jr., Cheyenne Neck, Malik Metcalf, Steve Her Many Horses, Stanford Eagle Road, RoseMary Big, Dan Batusin, Merle Anderson, Jr., Merle Anderson, Sr., Candace Metcalf, Elena Holquin, Donna Hollow Horn Bear, Clayton Wright

Additions to the agenda: Add contract amendment for SPED Director to CEO Recommendations (Personnel); Add position “Schoolwide Custodian” to Operations and Maintenance Positions for advertisement

Deletions to the agenda: None

Public Participation: No Requests

It was moved by Ben Black Bear III, and seconded by Rita Means to approve the agenda with additions. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-2-1

Question by Georgia Kills In Water: Question to clarify the 2017 carryover amount on a spreadsheet provided by Ms. Werdel and the administrative team. Response by LuAnn Werdel, CEO - The school has five prior years (5) “Carryover” which is categorized under the FY2017 line item, prior years carryover amounts are calculated in their own columns. Carryover has been reviewed with the Bureau of Indian Education and plans are in place to finalize budgets for the carryover.

It was moved by Ben Black Bear, III and seconded by Rita Means, to accept the Consolidated School-wide budget, including Title I and Title II Carry-over Plans. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-2-1

Brenda Farmer, Business Manager, presented the Business Report. For the month of July, the following motions were made to support the operations of the school:

It was moved by Georgia Kills In Water and seconded by Ben Black Bear, III to change the Ameriprise Annuity account holders name to the Business Manager from the Executive Assistant. The motion carried by a show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-2-1

It was moved by Rita Means, and seconded by Ben Black Bear, III to accept the Ameriprise Corporate Resolution. Those authorized within the updated Ameriprise Corporate Resolution are: Board President, Vice President, and Treasurer; Brenda Bordeaux-Farmer, Business Manager; and Terri Shelbourn, TITLE. The motion carried by a show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-2-1

It was moved by Ben Black Bear, III and seconded by Rita Means to accept the Ameriprise Corporate Resolution authorization of LuAnn Werdel, CEO as the 401(K) Trustee. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-2-1

It was moved by Georgia Kills In Water and seconded by Rita Means for all Title II (non-SPED) regular K-12 Certified Teachers to receive a $3,000 Retention Incentive as allowed by Title II Guidelines. The motion carried by a show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-2-1

It was moved by Rita Means and seconded by Ben Black Bear to accept the reports as submitted. The motion carried by a show of hands. All present voted “yes” except Colombe and Quick Bear who did not vote. 4-0-1-2-1 (Amendment made at end of meeting to include: Assistant Human Resources Manager Report.)

Program Director and Principal Reports were reviewed by the following: Middle School Principal (Kim Hicks), Food Service Director (Thetis McCloskey), Federal Programs Monitor (Joseph Marino), Transportation Director (Clayton Wright), Business Manager (Brenda Bordeaux), Athletic Director (David Brushbreaker), Special Education Director (Carney Crocker), and CEO (LuAnn Werdel). 

Clayton Wright, Transportation Director, presented on recent bus purchases, and approached the Board to request an amendment to the Bid Acceptance from May 2018 for Two (2) 2017 Chevy Collins 14 passenger mini buses from $124,600 to the corrected amount of $65,092 each, totalling $130,184. It was moved by Georgia Kills In Water and seconded by Rita Means to accept the amendment. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-2-1

Discussion on the first reading of the SFIS Policies and Procedures; SFIS Accounting Manual; SFIS Personnel Policies and Procedures; K-6 Elementary Handbook; 7-12 Handbook; Bylaws; Parent; Athletic/Activities; and Policy Reference Manual Index. Question by Ben Black Bear, III about review of former issues from recent years and recommendation for reviewing the handbook to include any issues the handbook does not cover.

Further discussion by the Board about handbooks included: Athletic handbook review being conducted by principals; input will be sought by Tribal Education; RoseMary Big has coordinated with 7-8 and 9-12 principals; Question by Henry Quick Bear, Sr. about the athletic handbook and addressing profanity; LuAnn Werdel, CEO discussed challenges of handbook and explained that the first review has been underway; Request by Georgia Kills In Water for a new binder; Comment by Henry Quick Bear, Sr. that the school “needs a strong handbook” to try and avoid any pitfalls during the school year; Comment by Donna Hollow Horn Bear explaining the need for the handbooks as soon as possible.

It was moved by Rita Means and seconded by Ben Black Bear, III to approve the first readings of the policies and procedures manuals. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-2-1

It was moved by Ben Black Bear, III and seconded by Henry Quick Bear, Sr. to approve the purchase of BoardDocs software for Board meeting management. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-2-1

It was moved by Georgia Kills In Water and seconded by Rita Means to approve ACTS Inc. membership for School Year 2018-2019. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-2-1

It was moved by Georgia Kills In Water and seconded by Rita Means to approve to apply for dual accreditation with the Commision for Oceti Sakowin Accreditation and AdvancEd accreditation (candidate for 2018-2019 and full accreditation for five (5) years). The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-2-1

It was moved by Georgia Kills In Water and seconded by Rita Means to approve recommendation from Operations and Maintenance Director: a) requesting bids for a 3-bedroom Mod Home or Trailer House and/or b) accepting a bid from Isman’s for an emergency purchase of one mobile home for incoming teacher(s). The mobile home will replace one that was surplused due to condition/need to replace. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-2-1

It was moved by Ben Black Bear, III and seconded by Rita Means to approve the following personnel recommendations from CEO, Principals, and Supervisors:

Dan Batusin (7-12 SPED Counselor); Ken Packard and D.J. Searby (2) (K-12 Technology Staff); Dr, Margo Heinert (Director of Curriculum/Instruction& Assessment) Theresa Young (Gifted and Talented Director); Lindsey Compton (7-12 Dean of Students); John LeRoy and Terrence McCloskey (GAT Media Technology Assistants); Roger Crow Eagle (K-12 Student Activities Director); and also to amend contract for Carney Crocker (SPED DIrector) to 47 weeks for 2018-2019 school year.

The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-2-1

It was moved by Ben Black Bear, III and seconded by Henry Quick Bear, Sr. to approve the personnel recommendations from Business Manager: a) to approve job description for Business Office Assistant; b) to approve Monica Whiting for position of Business Office Assistant. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-2-1

It was moved by Ben Black Bear and seconded by Georgia Kills In Water to approve the personnel recommendations from K-6 Principal: Lynette White Hat (4-6 Remedial Math Teacher): Anna Gatilogo (2nd Grade Teacher); Maria Murray (1st Grade Teacher); Julia Lambert (2nd Grade Teacher); Kristin Adams (K-6 Physical Education Teacher). The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-2-1

Donald Leader Charge, Sr. joined the meeting at 7:34 p.m.

It was moved by Ben Black Bear, III and seconded by Georgia Kills In Water to approve the personnel recommendations from Middle School and High School Principals (7-12): Albert Witt and Desmond “Ty” Arcoren (7-12 Hall Monitors). The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 4-0-1-2-1

It was moved by Georgia Kills In Water and seconded by Ben Black Bear, III to approve the personnel recommendations from the Transportation Director (with calculations provided by HR Coordinator): Charla Little Elk (Bus driver/groundskeeper); 52-week contracts for returning employees: Lawrence Two Eagle, Chauncy Black Spotted Horse, Donald Menard, Francis Richards. Question by Henry Quick Bear, Sr. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 5-0-1-1-1

Discussion and questions by Board with Fritz Leader Charge, Operations and Maintenance Manager. Joseph Marino and Mr. Leader Charge informed of approval for a new track by the BIE. The school is awaiting more information/confirmation in September-October 2018. Land issues were also briefly discussed.

It was moved by Ben Black Bear, III and seconded by Henry Quick Bear, Sr. to approve the personnel recommendation by the Operations and Maintenance Director for the positions of: 1) Custodian K-6 Building; 2) Custodian 7-12 Building; and 3) Custodian - Schoolwide. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 5-0-1-1-1

It was moved by Henry Quick Bear, Sr. and seconded by Ben Black Bear, III to deviate from the regular agenda and go into executive session to discuss personnel issues at 7:57 p.m. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 5-0-1-1-1

Chairwoman Colombe called the meeting out of executive session and back into order at 8:43 p.m.

The following personnel recommendations from the Athletic Director were approved: Olowanwin Bad Hand (Head Volleyball Coach); Timera Little Shield (Assistant Volleyball Coach); Earl Peneaux, Sr. (Head Football Coach); Rich Crow Eagle (Head Boys Golf Coach); and (Alternate) Steve Her Many Horses (Head Cross Country Coach). The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 5-0-1-1-1

Request from Henry Quick Bear for Athletic Director to look into: contracts lengths for future athletic program development; volunteers; and pay scale for coaching.

Discussion and announcements from SFIS Administration: 1. Bids for roofing jobs of the high school gym and the Crazy Horse Administration Building are being conducted; 2. Temporary Work Agreements for: 2 file clerks, student activities, JOM Coordinator, and SPED Job Coach; 3. Grievance Hearing Officer (Consultant/case-by-case) Aisha Carr has been offered consulting for employee grievance hearings final step (in place of Board as amended prior); 4. Reasonable Suspicion Checklist information shared; 5. Discontinued use of metal detector information shared (for future discussion); 6. Cell Phone Use Policy (7-12) for students information shared (for future discussion). Question by Stan Eagle Road about protocols at games; question about cell phones; and safety.

Request from Donna Hollow Horn Bear (Assistant Human Resources Manager) to amend the prior motion acceptance of reports to include the “Assistant HR Program Report.” (Motions to support the operations of the school - Number 5 - Acceptance of Reports, July 25, 2018). The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 5-0-1-1-1

It was moved by Rita Means and seconded by Ben Black Bear, III to approve the SPED Counselor Job Description. The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 5-0-1-1-1

It was moved by Georgia Kills In Water to accept the resignations of employees (names on file). The motion carried by show of hands. All present voted “yes” except Colombe who did not vote. 5-0-1-1-1

Announcements included: 1) Substitute Training will be conducted on August 9, 2018; and 2) Chase Boltz will have a letterman signing at 10 a.m. on July 26 for Haskell Cross Country.

It was moved by Georgia Kills In Water and seconded by Ben Black Bear, III to adjourn the meeting at 9:22 p.m. The motion carried by show of hands. All present voted “yes” who were present. 6-0-0-1-1

Henry Quick Bear, Secretary

Approved with amendments August 15, 2018

Lynne Colombe, President

Published once at the total approximate cost of $148.68

Published: September 12, 2018

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