Proceedings: City of Mission 5-2-18

Proceedings

City of Mission

Minutes

May 2, 2018

The Mission City Council met in regular session at 6:00 p.m. on May 2, 2018 at the Mission City Office. Members present were: Mayor Herman and Council Members Story, Marshall, Guerue, and Folkers. Others present Rick Reed, Don Pettigrew, and Tom Werblow.

Motion by Story, seconded by Guerue to approve the agenda as submitted. (All other motions are unanimous unless otherwise stated). 

Motion by Story, seconded by Marshall to approve the minutes of April 18, 2018.

Motion by Story, seconded by Marshall to appoint Brad Folkers and Tom Guerue as Ward II alderman until the next regular election. 

Written police reports were reviewed.

Motion by Folkers, seconded by Guerue to approve payment of bills. 

PAYROLL: Finance: $928.63; Police: $3,772.55; Maintenance: $1,595.45; Water: $2,567.04; Sewer: $2,127.26; Mayor & Council: $682.79

BILLS: Supplies: Colonial Research- $158.38; Core & Main- $335.00; Gall’s- $95.40; Mission Hardware- $17.98; Pioneer Research- $249.55; Sanitation Products- $128.52; Stadium Sports- $80.50; Voyager Fleet Systems- $1,309.17 Services: Comfort Inn- $96.50; Dakota Pump & Control- $198.98; Depart. of Revenue- $43.00; Great Plains Surveying- $700.00; Health Pool of SD- $5,889.68; LB Towing- $210.00; Marco- $239.11; Nagel Body Shop- $1,290.00; Todd County Tribune- $140.47 MVFD: K’s Signs & Graphics- $25.00

Motion by Folkers, seconded by Marshall to table accepting Main Street Reconstruction Project bids until the May 16, 2018 meeting. 

Motion by Folkers, seconded by Story to table electing Council President and Vice President until the May 16, 2018 meeting. 

Motion by Story, seconded Guerue to approve and adopt Resolution 2018-01 Opposed: Folkers is as follows: 

Entitled “Resolution No. 2018-01 Designating The Official Depositories For The City Of Mission”

BE IT RESOLVED, by the Council for the City of Mission, South Dakota, that the Wells Fargo Bank, Mission, South Dakota, be and is hereby designated as depository for the City of Mission, South Dakota, and that funds so deposited may be withdrawn upon a check, draft, note or order of the City Council, and

BE IT RESOLVED, that First Fidelity Bank of Winner, South Dakota is designated as an alternate depository for the City of Mission, South Dakota, and

BE IT FURTHER RESOLVED, that all checks, drafts, notes or orders drawn against said accounts be signed by the following:

Heather Petersen, Finance Officer

and be countersigned by one of the following:

Harvey Herman Sr, Mayor

Brad Folkers Sr., President

Phyllis Littau, Vice President

whose signatures shall be duly certified to said bank and that no checks, drafts, notes or orders drawn against said bank shall be valid unless so signed.

Dated this 2nd day of May, 2018

CITY OF MISSION

APPROVED: Harvey Herman Sr, Mayor

ATTEST: Heather Petersen, Finance Officer

Motion by Story, seconded by Guerue to approve and adopt Resolution 2018-02 Opposed: Folkers is as follows: 

Entitled “Resolution No. 2018-02 Designating Wells Fargo Bank As The Official Depository For The Mission Volunteer Fire Department “

BE IT RESOLVED, by the Council for the City of Mission, South Dakota, that the Wells Fargo Bank, Mission, South Dakota, be and is hereby designated as depository for the City of Mission, Volunteer Fire Department and that funds so deposited may be withdrawn upon a check, draft, note or order of the City Council; and

BE IT FURTHER RESOLVED, that all checks, drafts, notes or orders drawn against said account be signed by the following:

Heather Petersen, Finance Officer 

and be countersigned by one of the following:

Keith Lavery, Fire Chief

Harvey Herman Sr, Mayor

whose signatures shall be duly certified to said bank and that no checks, drafts, notes or orders drawn against said bank shall be valid unless so signed.

Dated this 2nd day of May, 2018

CITY OF MISSION

APPROVED: Harvey Herman Sr, Mayor

ATTEST: Heather Petersen, Finance Officer

Motion by Story, seconded by Guerue to approve and adopt Resolution 2018-03 with all ayes is as follows: 

Entitled “Resolution No. 2018-03 Designating Official Newspaper”

WHEREAS, the Todd County Tribune, Mission, South Dakota, is a legal newspaper serving this area,

BE IT RESOLVED, by the City Council for the City of Mission, South Dakota, that the Todd County Tribune be designated as the official newspaper for all publications, proceedings and other notices of the City.

BE IT FURTHER RESOLVED, that the Rapid City Journal, Rapid City, South Dakota is designated an alternate official newspaper.

Dated this 2nd day of May, 2018

CITY OF MISSION

APPROVED: Harvey Herman Sr, Mayor

ATTEST: Heather Petersen, Finance Officer

Motion by Story, seconded by Guerue to approve and adopt Resolution 2018-04 with all ayes is as follows: 

Entitled “Resolution No. 2018-04 Designating South Dakota Public Funds Investment Trust As An Alternate Investment Site”

BE IT RESOLVED, by the Council for the City of Mission, South Dakota, that the South Dakota Public Funds Investment Trust (FIT) sponsored by the South Dakota Municipal League, South Dakota Association of County Commissioners and the Associated School Boards of South Dakota, be and is hereby designated as an alternate depository for investment purposes; and

BE IT FURTHER RESOLVED, that by a council motion, money can be transferred to the South Dakota Public Funds Investment Trust (FIT) for investment purposes.

Dated this 2nd day of May, 2018

CITY OF MISSION

APPROVED: Harvey Herman Sr, Mayor

ATTEST: Heather Petersen, Finance Officer

Motion by Story, seconded by Guerue to approve and adopt Resolution 2018-05 with all ayes is as follows: 

Entitled “Resolution No. 2018-05 Credit Card Acquisition And Use Policy”

WHEREAS, The City of Mission City Council has determined that the City has a need for credit cards as authorized by SDCL 4-3-27.

NOW, THEREFORE, BE IT RESOLVED by the City Council that the Finance Officer, in the absence of a Finance Officer, the Assistant Finance Officer is hereby authorized to acquire and use credit cards for the purchase of certain necessities on behalf of and for the benefit of the City of Mission, in accordance with policies set out below.

The Wells Fargo Corporate credit card shall only be used for the purchase of meeting registration, motel room guarantees, motel room payment, emergency purchases, or other purchases that can not be billed directly to the City of Mission to be processed in the normal warrant process, unless it is more economically advantageous to pay by credit card.

The cards may be used to pay for preauthorized purchases through the internet, if it is the only means of payment accepted by the vendor.

The credit line for all cards shall not exceed $10,000.00. All purchases in excess of $500.00 (five hundred dollars) must be preapproved by the City Council.

The Finance Officer will be issued a credit card. The Voyager Fleet gas cards may be used to purchase gas/fuel for police vehicles and other City vehicles if needed. If the card is used to purchase gas/fuel for a private vehicle used on approved travel, the mileage allowance will not be paid for the trip. The credit cards may not be used for anything that does not directly benefit the City of Mission.

All receipts from point of sale, and an invoice or other documentation stating what the card was used for must be turned in to the City office as soon as possible. Lost or stolen cards are to be reported to the Finance Officer immediately.

The Assistant Finance Officer will be responsible for reconciling credit card bill and receipts. 

Misuse of credit cards will be deducted from the paycheck of the person who had physical custody of the credit card at the time of purchase. Such person shall be subject to disciplinary action up to immediate dismissal; the City may also decide to pursue criminal charges. 

Any perks, credits, or items of value earned because of the use of said cards shall be only used for the benefit of the City of Mission and not for the benefit of any employee, unless authorized by the governing body.

Dated this 2nd day of May, 2018

CITY OF MISSION

APPROVED: Harvey Herman Sr, Mayor

ATTEST: Heather Petersen, Finance Officer

Motion by Folkers, seconded by Story to place Ordinance 2018-01 Entitled “Golden West Franchise Agreement” on second reading and to pass and approve. Roll call vote, all ayes.

Motion by Folkers, seconded by Story to allow the Chauncey Eagle Horn Post 125 American Legion the sell raffle tickets in the City of Mission. 

Motion by Folkers, seconded by Story to adjourn at 6:35 p.m.

APPROVED: 

Harvey Herman Sr, Mayor

ATTEST: 

Heather Petersen, Finance Officer 

Published once at the total approximate cost of $110.88

Published: June 6, 2018

PO Box 229, Mission, SD 57555 • 605-856-4469 • This email address is being protected from spambots. You need JavaScript enabled to view it.