Proceedings - Corrected 12-6-17

Proceedings - Corrected

Minutes Corrected

December 6, 2017

Regular Meeting

Board Chairwoman Lynne Colombe called the regular meeting of the Board to order at 5:52 p.m., Wednesday, December 6, 2017, in the Crazy Horse Administration Building at St. Francis Indian School, St. Francis, SD. Chairwoman Colombe called the roll. Henry Quick Bear gave the invocation. A quorum was present.

Members present: Ben Black Bear III, Lynne Colombe, Georgia Kills In Water, Donald Leader Charge, Rita Means, Sr., Henry Quick Bear, Sr., A. Starr Walking Eagle-Espinosa, Bryton Whipple, Richard Bad Milk/Superintendent (ex-officio), Marlene Short Bull (ex-officio). 

Others present (for all or part of meeting): Debra Boyd, Brenda Farmer, Kim Hicks, Danielle Walking Eagle, Barb Paquin, Carney Crocker, Clayton Wright, Jr., Lorene Leader Charge, Pam Left Hand Bull, Pam Kills In Water, Donnie Bear Robe, Angie Scott, Staci Cummings, Charlotte Walking Eagle, Eustace Night Shield, Jae Csongradi, RoseMary Big, Antoine Bear Robe, Sr., Joe Farmer, Christina Rabbitt, Thetis McCloskey, Donna Hollow Horn Bear, Dr. Edward Valandra, LuAnn Werdel, Ann Fish, Jackie McPherson, Bernadine Wilson, Stanford Eagle Road, Candace Metcalf, Monica Rabbitt, Desmond Spotted War Bonnett, Devon Spotted War Bonnett, Dave Brushbreaker, Joseph Marino, Summer Shield Him, Velda Crow Eagle, Ryan Holy Eagle.

Additions to the agenda: None.

Deletions to the agenda: None.

It was moved by Ben Black Bear III and seconded by Georgia Kills In Water to approve the agenda. The motion carried by show of hands. All present voted “yes”. 8-0-0-0-0

Public Address: Angela Scott made a request to address the Board regarding the naming of the 7-12 Gymnasium in honor of George Scott, “The George Scott Memorial Gym.” The request will be reviewed at a later time.

Ryan Holy Eagle made a request to address the Board regarding a personnel matter. The matter was referred to the next Board meeting.

Charlotte Walking Eagle made a request to address the Board regarding a Parent Request for LNI Travel. The request was referred to the Program Director.

Accountant Terri Shelbourn gave an update on the FY2015 and FY2016 Audits; the FY2015 Audit is complete and FY 2016 Audit is complete and scheduled into the Federal Clearinghouse by December 20, 2017; FY2017 Audit is scheduled for completion and into the Federal Clearinghouse by March 31, 2018.

It was moved by Ben Black Bear III and seconded by Henry Quick Bear, Sr., to approve the Regular Board Minutes of November 15, 2017, as read. The motion carried by show of hands. 8-0-0-0-0

Superintendent Richard Bad Milk’s Report covered: Business Manager’s Report (October Report-Budget/Expenditures/Investments/Payroll PP#8 and #9; ERLP Report; Bank Information Update; Resolution/Ameriprise Financial Services, Inc.; Request to Accept the FY2015 Audit; Board Budget Information); Principal and Program Director Reports; Verbal-Written Reports/Students Council President and Employee Association President; Personnel; Travel/Lakota Nations Education Conference; Surplus Property Designation/Waive Advertisement/Trailer House Purchase; Retreat Information; Employee Christmas Dinner. (on file)

It was moved by Georgia Kills In Water and seconded by Ben Black Bear III to accept the Fiscal Year 2015 Audit. The motion carried by show of hands. 8-0-0-0-0

It was moved by Henry Quick Bear, Sr., and seconded by Ben Black III to approve Resolution No. 17-04 (see body of resolution below). The motion carried by show of hands. 8-0-0-0-0 

RESOLVED: That

Richard Bad Milk, who is the Superintendent;

Brenda Farmer, who is the Business Manager;

Terri Shelbourn, who is the Accountant;

Lynne Colombe, who is the President, 

of this corporation is hereby authorized to sell, assign and transfer the following: Stocks, Bonds, Mutual Funds, Certificates, Annuities, and execute any and all instruments necessary, proper and desirable for the purpose; further, that any past action in accordance herewith is hereby ratified and confirmed; and further that any officer of this corporation is hereby authorized to certify the resolution to whom it may concern. 

I further certify the foregoing resolution is not contrary to any provision in the charter or by-laws of this corporation, that

Richard Bad Milk, is now Superintendent;

Brenda Farmer, is now Business Manager;

Lynne Colombe, is now President/Chairman;

Ben Black Bear III, is now Vice President/Vice Chairman;

Donald Leader Charge, Sr., is now Treasurer;

Henry Quick Bear, Sr., is now Secretary of this corporation, and that I have been duly authorized to make this certificate on behalf of this corporation.

I further certify the removal of the following names:

Georgia Kills In Water, former Board President;

Darwin Walking Eagle, Jr., former Board Treasurer.

It was moved by Lynne Colombe and seconded by Ben Black Bear III to approve modification of the GAT Media/Technician and Studio Manager Job Description (on file). The motion carried by show of hands. 8-0-0-0-0

It was moved by Georgia Kills In Water and seconded by Rita Means to approve the JOM Application for Fiscal Year 2018 in the amount of $50,980.00. The motion carried by show of hands. 8-0-0-0-0

It was moved by Henry Quick Bear, Sr., and seconded by Georgia Kills In Water to approve the following Personnel Contract for year 2017-18, contingent upon a favorable background check: Clarene Roan Eagle/Shadow K-6 (stipulation). The motion carried by show of hands. All present voted “yes” except Colombe who voted “no”. 5-0-1-0-0*

It was moved by Ben Black Bear III and seconded by Georgia Kills In Water to approve the following Supplemental Assignment for year 2017-18: Ryan Holy Eagle/Head Girls Basketball Coach 9-12, effective November 27, 2017. The motion carried by show of hands. All present voted “yes” except Colombe and Quick Bear, Sr., who voted “no”. 4-2-0-0-0*

It was moved by Georgia Kills In Water and seconded by Henry Quick Bear, Sr., to approve the following personnel recommendations for year 2017-2018 (see below). The motion carried by show of hands. 6-0-0-0-0*

• Personnel Contracts, contingent upon favorable background checks: Stacy Two Eagle/FACE Parent Educator, effective December 11, 2017; Edy Harrison/ Female Hall Monitor 7-12, effective December 11, 2017;

• Supplemental Assignments: Zach Cohen/Senior Class Moderator; Justine Ruhlin/Junior Class Moderator; Raine Eagle Cloud/Sophmore Class Moderator; 

Laura Brushbreaker/Freshman Class Moderator; Caitlin Bordeaux/Student Council Moderator/Special Events Moderator.

It was moved by Lynne Colombe and seconded by Georgia Kills In Water to authorize travel and per diem for Board Members and the Superintendent to attend the Lakota Nations Education Conference on December 13-16, 2017, in Rapid City, SD. The motion carried by show of hands. 8-0-0-0-0

It was moved by Georgia Kills In Water and seconded by Ben Black Bear III to authorize the following recommendations (see below). The motion carried by show of hands.

All present voted “yes” except Colombe who did not vote. 7-0-1-0-0

• Designate the following as Surplus Property: One (1) 1993 Highlander Scottsman Trailer House, namely #T28; unfurnished three-bedroom, 1-1/2 baths, living room, dining room, kitchen, utility room. The following are included: appliances, blocking, propane tank, tires, skirting, porch, and steps. The trailer house is being sold “AS IS”.

• Waive advertisement of Surplus Property and authorize the following Surplus Property purchase to Donna Hollow Horn Bear of St. Francis, SD: One (1) 1993 Highlander Scottsman Trailer House, namely #T28; unfurnished three-bedroom, 1-1/2 baths, living room, dining room, kitchen, utility room. The following are included: appliances, blocking, propane tank, tires, skirting, porch, and steps. The trailer house is being sold “AS IS”; in the amount of $1,500.00.

The Public Address was heard.

Board Member Ben Black Bear III was excused at 7:54 p.m.

It was moved by A. Starr Walking Eagle-Espinosa and seconded by Georgia Kills In Water to approve going into Executive Session at 8:04 p.m., to discuss personnel matters. The Superintendent remained. The motion carried by show of hands. All present voted “yes” except Means who voted “no”. 6-1-0-1-0

Board Members A. Starr Walking Eagle-Espinosa and Bryton Whipple were excused at 8:10 p.m., and 8:15 p.m., respectively.

Chairwoman Colombe declared the meeting out of Executive Session at 8:50 p.m., and reconvened the meeting.

It was moved by Georgia Kills In Water and seconded by Donald Leader Charge, Sr., to table the personnel* action until December 20, 2017; and in that time we will solicit needed information and meet with the School Attorney. The motion carried by show of hands. 5-0-0-1-0*

It was moved by Henry Quick Bear, Sr., and seconded by Georgia Kills In Water to authorized across the board, Christmas Performance Incentives for permanent contracted employees, employees on work agreements, and long-term-substitutes (as determined by the Superintendent), in the amount of $200.00 per employee/substitute, list on file (taxes added at 7.65% = $16.56). The motion carried by show of hands. 5-0-0-3-0

Henry Quick Bear, Sr., gave the closing prayer.

*Voting privilege limited according to the By-Laws, Article IV, Section 8.

It was moved by Donald Leader Charge, Sr., and seconded by Rita Means to adjourn. The motion carried unanimously.

The meeting ended at 9:18 p.m. 

Marlene R. Short Bull

Executive Assistant

Approved, January 3, 2018

Lynne Colombe

President

*Corrected the first paragraph, first sentence, after the, inserted “personnel”.

Published once at the total approximate cost of $115.29

Published: January 31, 2018

PO Box 229, Mission, SD 57555 • 605-856-4469 • This email address is being protected from spambots. You need JavaScript enabled to view it.